Too Many Emails

Web Press automatically sends emails to site editors when a page within the site is created or changed. Follow the steps below in order to set up your email so that the Web Press emails go to a particular folder instead of straight to your inbox.

To create a new folder in Outlook:

  1. Click File.
    A drop down menu appears.
  2. Click New.
    A popup menu appears.
  3. Click Folder.
    The Create New Folder window appears.
  4. In the Name field, type the name that you want your folder to be called (i.e., Web Press).
  5. In the Folder Contains field, select Mail and Post Items from the drop down options.
  6. In the Select where to place folder field, select Mailbox - . Click OK.
    Your new folder appears in the list on the left.

To create a new rule in Outlook:

  1. Click Tools.
    A drop down menu appears.
  2. Click Rules and Alerts...
    The Rules and Alerts windowappears.
  3. Click New Rules...
    The Rules Wizard will open.
  4. Beneath the Stay Organized header, click "Move messages from someone to a folder." Click Next.
    The next page of Wizard appears.
  5. Beneath Step 1: Conditions, uncheck "from people or distribution list" and "on this machine only," andcheck "with specific words in the subject."
  6. With "With specific words in the subject" highlighted from Step 1, click the underlined "specific words" under Step 2.
    A search text box will open.
  7. Beneath "Specify words or phrases to search in the subject," type [Web Press],including brackets. Click Add.
    [Web Press] is added to the search list.
  8. Click OK.
    The Search Text Menu closes and "specific words" is replaced with [Web Press].
  9. Under Step 2, click the underlined word "specified."
    The Rules and Alerts Folder list appears.
  10. From the list, click the folder named Web Press, selecting it as the ending location for Web Press emails. Click OK.
    The Folder list closes.
  11. Click Next.
    The next page of wizard appears.
  12. Under Step 1, click action(s).
  13. Check "Move it to the specified folder." Click Next.
    The next page of wizard appears.
  14. Under Step 1, click exception(s) (if necessary) and leave all options unchecked. Click Next.
    The next page of wizard appears.
  15. Under Step 1, type Web Press Rule into the blank to name the Rule. Check "Run this rule now on message already in Mailbox - " and "Turn on this Rule." Click Finish.
    The wizard closes.
  16. On the Rules and Alerts window, click Apply and then click OK.

To auto archive or delete emails from Web Press in Outlook:

  1. Right click on the folder you have created to handle e-mails from Web Press and select "Properties".
  2. In the folder properties window select the AutoArchive tab.
  3. Select the Archive this folder using these settings: option.
  4. Set the options you wish to have Outlook automatically perform.

To create a new rule and folder in BearMail:

  1. After logging into your BearMail using Internet Explorer, click the Rules button on the left.
    The screen changes showing your current rules.
  2. Click the New... button at the top of the page.
    The Edit Rule window opens.
  3. In the Rule Name field, type Web Press Rule.
  4. In the Subject contains field, type [Web Press], including the brackets.
  5. Click the radio button next to "Move it to the specified folder" to select the option.
  6. Click the underlined word "specified" within the "Move it to the specified folder" option.
    The Move/Copy Item window opens.
  7. Click the New... button near the bottom of the window.
    The Create New Folder window opens.
  8. In the Name field, type the name that you want your folder to be called (i.e., Web Press).
  9. Click on , then click OK.
    The Create New Folder window closes.
  10. In the Move/Copy Item window, clickthe folder Web Press and then click OK.
    The Move/Copy Item window closes.
  11. Click Save and Close at the top of the Edit rule window.
    The new rule appears in your Rules window.
  12. Click Save and Close at the top of the Rules window.
    BearMail takes you back to your Inbox.